CALL FOR ENTRIES
/EXHIBITION REGULATIONS

Download the call for entries (pdf)
Download the entry form (rtf)

ELIGIBILITY

The festival is non competitive and all screening sections are curated by a Programming Committee. All submissions are fully considered and the selection of the Programming Committee is final.

To be eligible for submission to all sections of the festival, except for the Injerto section, the minimum duration for all works is 50’. Short, mid lenght and feature lenght documentaries will be considered for the Injerto section. To be eligible for the Official Section, documentaries must be Mexican premieres, or must not have participated in more than one festival in Mexico prior to Ambulante.

To be eligible for the Official Section, documentaries submitted must have been completed in 2007 and 2008.

The subject matter of the documentaries is free.

Creativity and innovation in form and content will be considered during the selection process.

SUBMISSIONS PROCEDURE

Ambulante will receive submissions to be considered for Ambulante 2009 from June 15th to September 15th, 2008.

To submit a film please fill out the entry form available at www.ambulante.com.mx, and send it to info@ambulante.com.mx. The entry form must also be printed out and sent along with one DVD (any region and format) to the following address:

DOCUMENTAL AMBULANTE A.C
José María Tornel no.14
Col. San Miguel Chapultepec
11850 México D.F., México
t.(+52 55) 47 77 79 35

None of the above materials will be returned. Do not send film prints, master tapes or other originals.

SELECTION AND DELIVERY OF EXHIBITION MATERIALS

Once the selection process has ended the festival will contact the participants, who must agree to the following conditions regarding the sending of material and its exhibition: Upon selection, a documentary must not be withdrawn before its screening in Ambulante.

Copies of documentaries that are not selected will not be returned unless specifically requested.

The Programming Committee will establish the order and date of exhibition of each documentary, as well as the section in which the film will be presented, and will include this information on the official invitation letter.

The format for exhibition is DVCAM. Ambulante will also accept Betacam SP (NTSC or PAL), Digibeta (NTSC or PAL), Mini DV, and HDCAM and will cover the costs for transfer to DVCAM. (Please do not send the master, Ambulante will not be responsible for damage or loss of master copies)

Upon selection, the following materials must be sent by November 15th:

• 3 Film Stills (color, 300 dpi, jpg or tiff)
• Director’s photo (color, 300dpi, jpg or tiff)
• Promotional material (presskit, posters, etc. optional)
• Trailer (optional)
• Dialogue list or script with time code (in case original language is not Spanish)
• Screening copy of the documentary w/o subtitles, unless these are in Spanish.
• Director’s contact information

Ambulante reserves the right to use up to three minutes from the documentary and other publicity material for festival promotional broadcasting purposes, and Ambulante related websites in Mexico.

It is of utmost importance that the copies are packaged adequately in order to avoid damage.

When filling in shipment or customs forms, please assign the package a value that does not exceed 10 USD and indicate the following: “For cultural purposes within a festival” The sender must provide Ambulante with the guide number and shipping information.

All shipping expenses to the festival are to be paid by the entrants.

Ambulante will cover the expenses of the return of the copies, in case they may not be picked up at the festival headquarters.

Ambulante will cover the expenses of the return of the copies, in case they may not be picked up at the festival headquarters.

The copies will be returned no later than 60 days after the end of the festival. The deadline for any claims and complaints regarding the copies is 90 days after their return. Ambulante will retain one copy of each film presented for archival pruposes.

EXHIBITION

Screenings will take place in Cinepolis theaters and additional locations previously specified.

The ticket price for documentaries screened in Cinepolis is of 35 MXN. Documentaries belonging to the Official Section, Cine en Cambio and Sonidero will be screened in Cinepolis.

All other sections will be screened in parallel venues at no charge unless previously specified.

For the films screened in Cinepolis, Ambulante shall pay to the holder as total remuneration, directly or through a third party, the equivalent to 35% (thirty five percent) of Ambulante’s participation in the net income obtained at the box office.

The Programming Committee will determine the screening free for the documentaries included in all other sections that we screened at no charge.

FESTIVAL GUESTS

Festival guests will not be covered by festival insurance.

The festival will cover all transportation and accommodation expenses (for 4 nights, not including extras) for festival guests.

DISCLAIMER

Ambulante presumes the unconditional acceptance of these regulations by all participants.